Personal Assistant to CFO and Editor, 5 News

UK-London
5 days ago
Job ID
2017-1238
# of Openings
1
Category
Administration

Overview

Provide secretarial and personal assistant support to the Chief Financial Officer and Editor, 5 News

Responsibilities

  • Diary management for both the Chief Financial Officer and Editor, 5 News (including planning future meetings, travel arrangements, meeting room bookings, ordering catering and collating necessary paperwork for meetings as well as taking minutes)
  • Reviewing of mail/incoming correspondence, sorting and filing as required
  • Dealing with incoming calls/enquiries by telephone
  • Submitting online expense claims
  • Responsible for all general administrative duties (distribution of post, ensure meeting rooms are tidy, processing incoming invoices)
  • Production of quality Board papers and presentations
  • Complete research projects as required
  • Perform back-up assistance for EAs to the CEO and PAs for other staff from time to time
  • Team sickness and absence management recording
  • Coordinate facilities requirements, moves, maintenance etc with the building maintenance team
  • Maintain office stationary by checking stocks; placing and expediting orders

Qualifications

  • Strong administrative skills, including good knowledge/experience in using Windows based softwareExcellent all-round communication skills
  • Sophisticated written and verbal skills 
  • Exceptionally organised with excellent co-ordination and prioritisation skills 
  • First class planning and organising capability in a multi-tasking environment
  • Excellent level of accuracy is imperative
  • Collaborative, team player, ability to form good relationships with colleagues (internally & externally) 
  • Pro-active & forward thinking 
  • Ability to meet tight deadlines and handle ever-changing workloads and priorities at a fast pace
  • Willingness to work flexibly around deadlines
  • Ability to work well in a team, combined with a high degree of initiative
  • Interest in the media and more specifically the news, an ability to keep up to speed with company developments and an interest in how the company fits into the wider media industry

Hiring Manager : Job Title

Chief Financial Officer

Equal Opportunities Policy

This Job Description identifies the main requirements of the role.  It is not an exhaustive list of duties but is intended to reflect the nature, range, and context of the work, which will change over time.

 

ITN is an equal opportunities employer and we actively seek candidates from diverse backgrounds and communities.

 

Date: September 2017

 

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